How to manage Job Queues

Discover effective strategies for efficiently managing job queues to enhance workflow and productivity in your organization.

Table of Contents

Download Licenses Date Reminders Automated Lease Contract Termination Lease Contract Auto-Extension

 

Job Queues in SOFT4Spaces allow you to schedule and automate background tasks such as Download licenses, Date Reminders, automated Lease Contract termination and Lease Contract auto-extension.

Download Licenses

Go to Job Queue Entries from search and create a new Job Queue Entry – click + New and fill in the following fields:

  • Object Type to Run Report.
  • Object ID to Run 70302551 Download Licenses (SLE)
  • Set Earliest Start Date/Time and Job Timeout period.
  • Define Recurrence.

When all the data is entered and set, click Set Status to Ready.

 

Date Reminders

Go to Job Queue Entries from search and create a new Job Queue Entry – click + New and fill in the following fields:

  • Object Type to Run Report.
  • Object ID to Run 17028871 S4RE Send Reminders by Email
  • Set Earliest Start Date/Time and Job Timeout period.
  • Define Recurrence.

When all the data is entered and set, click Set Status to Ready.

 

Automated Lease Contract Termination

Go to Job Queue Entries and create a new one. Click + New and fill in the data:

  • Object Type to Run Report
  • Object ID to Run 17028839 Automatically Terminate Lease Contracts
  • Set Earliest Start Date/Time on your convenience
  • Set the recurrence preferences by days. If a recurrence date has to be set differently, describe it in Next Run Date Formula.
  • Set Starting and Ending Time of the Job.
    When all the data is entered and set, click Set Status to Ready.

 

Lease Contract Auto-Extension

Go to Job Queue Entries and create a new one. Click + New and fill in the data:

  • Object Type to Run Report
  • Object ID to Run 17028841 Automatically Extend Lease Contracts
  • Set Earliest Start Date/Time on your convenience
  • Set the recurrence preferences by days. If a recurrence date has to be set differently, describe it in Next Run Date Formula.
  • Set Starting and Ending Time of the Job.
    When all the data is entered and set, click Set Status to Ready.
  • Create an additional Job Queue Entry for report 17028842 Send Contract Automated Extension Emails to enable email sending, if required.