Release 71.0.1.0

Contract Collection Worksheet

Feature provides an overview page of contracts with overdue balances and upcoming instalments, allowing collection officers to manage their collection activities effectively. The page displays key information such as customer details, overdue amounts, last payment information, and next instalment details. Collection officers can also take actions such as creating collection activities, viewing customer statements, and assigning collection officers directly from the page

Service Purchase Posting on Customer Invoice

This feature lets you include service purchases on the customer invoice. When service charges are bundled into the leasing installment, the system automatically creates the corresponding service payable when the customer leasing invoice is posted.

Custom Service Term

This feature lets you define a custom service term when a service should apply only during part of the lease period. Previously, the service term was always tied to the lease term.

You can also set a default service term on the service record. If no default is defined, the service term matches the lease term.

A new Override Service Term option is now available on the Contract Service record. When this option is enabled, the Starting Period and No. of Months fields become editable.

Optimized contract expiration process

Speed up contract expiration by calculating only the essential balances instead of the full contract balances. This improves performance and helps users complete expiration processes more efficiently. To use this feature, enable Optimized Contract Expiration in Leasing Setup.

Default Payment Due on Service

Set a default payment due option on the service record to speed up data entry on quotes and applications.

Credit Line at Group level

This feature allows credit lines to be managed at the legal group level instead of only at the individual company level. When enabled, the credit line limit can apply across related companies within the same legal group.

Quote Assessment Workflow

This feature allows you to configure an approval process for quotes before they are printed or converted into applications. Read More

Default Deposit Amount setting on Program

Programs can now define how the deposit on a quote or application is determined, instead of always requiring manual entry. A new Deposit Option on the Program lets you choose Manual (unchanged, entered by hand), Flat Amount (a fixed deposit copied from the program), or Multiple of 1st Instalment (a deposit calculated as a multiplier of the first instalment amount). Once configured, selecting that program on a schedule automatically fills in the correct deposit, and it stays in sync as the schedule is recalculated — for example if the interest rate, term, or asset details change the first instalment amount. This reduces manual data entry and the risk of quoting an incorrect deposit to a customer.

Subvention Improvements

Programs can now subsidize a contract using more than just the original rate-based subvention. A new set of Subvention Rules on the Program lets you configure any combination of Interest Differential (the existing rate-gap subsidy, now also available through the new setup), % Of Asset Price (a percentage of the asset's price), and Flat Amount (a fixed sum) — and you're not limited to one rule per method, so for example two different parties can each subsidize a different percentage of the same asset. Each rule has its own payer, automatically the deal's Originator or a named Third Party, so subsidies from multiple sources are tracked and posted independently with their own GL treatment. On the quote or contract, all applicable subsidies are calculated and totalled automatically, with a full breakdown available on demand; if a specific amount needs adjusting, it can be manually overridden with a reason recorded, and that override is preserved through later recalculations instead of being reset. This gives lessors far more flexibility in structuring subsidized deals without manual workarounds or losing the ability to audit how each subsidy was determined. Read More

Excess Mileage Billing

Excess mileage can now be billed automatically as part of the regular rental invoicing cycle, not just calculated by hand. Each vehicle is assigned a Mileage Option (a reusable allowance and grace-limit package), and the system tracks actual distance driven against that allowance as a genuine 12-month pool — so a quiet month doesn't erase an earlier overage, and the full annual allowance is available from day one rather than trickling in over the year. Financial Products choose whether excess mileage rides on the next instalment automatically or is billed on demand via a dedicated run, and a Reset Mileage option controls whether an actual bill also opens a fresh allowance immediately or leaves the customer accountable for every excess kilometre until the year is up. If a vehicle is returned early through Asset Assessment, any mileage already billed periodically is accounted for automatically, so the customer is only charged for what's left over — never twice for the same distance. This gives lessors a fully automated, auditable way to bill for excess mileage without manual tracking or double-billing risk. Read More

Manual Inertia Amount Variations

The recurring amount billed on a contract where inertia applies can now be changed through a dedicated Inertia Change variation, instead of editing the schedule by hand. Staff enter a new amount and effective date on a card that also shows what's currently being billed, then confirm — the change flows through the same versioning engine as other contract variations, so past invoices are untouched and only billing from the effective date onward uses the new rate. The action only appears where the financial product allows inertia and is usage-based rental. Read more

Additional Pay-Out Fees

A Financial Product's early termination fee can now carry multiple additional Pay-Out Fee Codes, instead of being limited to a single flat fee. Staff configure any number of extra fees on the Financial Product, and every Pay-Out quote calculated for a contract on that product picks them up automatically as its own fee lines, alongside a true grand total combining the primary fee and the additional ones. Those additional fees can also be added, removed, or adjusted directly on an individual quote before it's confirmed, and invoicing posts each one as its own line just like the primary fee. The existing primary Pay-Out Fee Code is unchanged, and a product with no additional fees configured behaves exactly as before. Read More

Sync Applicants with Customer Related Parties and Legal Group

A customer's related contacts (subsidiaries, directors, shareholders, guarantors, and similar parties) no longer need to be kept in step with a quote or application's applicant list by hand. Depending on how a company chooses to configure it, the two lists can either stay in sync automatically once a contract is activated, or be checked for mismatches at both the approval and compliance stages, holding an application back from auto-approval until staff review a side-by-side comparison and resolve the difference. A customer's legal group — the related parties that count toward its combined credit exposure — can be kept in step the same way, refreshed automatically whenever related parties change or on demand from the Contact Card. None of this is active until a company turns it on in Leasing Setup, and it only applies to business and sole trader customers and their quotes and applications. Read More

Penalty interest exemption for customers

Leasing companies can now exempt specific customers from penalty interest charges entirely, instead of having to adjust the penalty settings on a financial product, which would affect every customer using it. Staff enable this on the customer's contact record, and once set, no further action is needed — penalty interest simply stops being calculated for that customer's contracts, whether shown on a balance or invoiced. All other customers on the same financial product continue to be charged penalty interest exactly as before. The option only appears for contacts already set up as a customer.

Configurable Customer Master update triggers

Customer records linked to an application's applicants can now be kept up to date throughout the application process, not just at contract activation as before. On Leasing Setup, under Customer Master Update Triggers, staff can turn on refreshing each applicant's Contact record at Application creation, Submit for Approval, Approved, and Submit for Settlement, in addition to the existing refresh on contract activation. The four new triggers are off by default, so nothing changes for a leasing company unless it explicitly turns one on. Read More

Finance Reverse Charge and Import VAT for assets purchased from EU and 3rd countries

Leasing companies can now finance the VAT on assets and options imported from outside the EU when the VAT is paid upfront at customs or to a freight forwarder, not only the reverse charge VAT on purchases from EU suppliers or under postponed VAT accounting. Staff enter the import VAT rate once on the VAT Posting Setup line used for the 0% VAT supplier invoice, and the amount to finance on quotes, applications and contracts then includes that VAT automatically, with the affected price fields shown in bold. On contract activation, the full asset value invoice to the customer is created with the financial product's default purchase VAT group, so the customer is invoiced with VAT exactly as in the reverse charge scenarios, while standard purchase and VAT posting in Business Central stay unchanged. VAT is financed only for financial products that finance amounts including VAT, and only for VAT Posting Setup lines where Allow Reverse Charge or Import VAT Financing is turned on. Read More

Move Leasing User licensing to environment level

Leasing users — the people licensed to use SOFT4Leasing — are now managed on a single Leasing Users page for the whole environment, instead of a checkbox that had to be set separately in every company. Administrators add a user once and switch them on, and that access applies in every company immediately, rather than being re-configured company by company. A user can also be listed without being switched on, which lets an administrator keep a longer roster on hand without it counting against the license until there's room, and the page shows how many of the licensed seats are currently in use. Existing licensed users carry over automatically when the environment is upgraded, up to what the license allows, so access after the upgrade never exceeds the license's user limit even if more people were flagged across companies than the license permits. Read More

Automatically calculate and post rental pro-rata credit on Asset Assessment

When a vehicle is returned before the end of an in-advance billing period, the system now automatically credits the customer for the unused days instead of billing the full period regardless of the actual return date. By default the credit is added as a negative line on the same document as the other return charges — producing a single Sales Invoice when the combined total is still positive, or a single Sales Credit Memo when the credit outweighs the other charges — and on products billed via Gen. Journal it is always deducted within that same journal posting. Each asset assessment can instead be marked to always issue the pro-rata credit as its own separate credit memo, for cases where it needs to be kept apart from the rest of the return billing. Billing for the contract's other return charges, such as early termination fees, inertia rental, or excess mileage, continues unaffected, and the credit only applies when Rental Pro-Rata Credit Applies is enabled on the financial product — which itself requires Pro-rata Allowed to be turned on — for contracts billed in advance. Read More

Configurable Inertia Methods

Financial Products can now choose how billing continues after a lease term ends but the asset hasn't been returned, instead of always repeating the last instalment amount indefinitely. The new Declining Balance Until Flat Fee option keeps recalculating interest and principal from the shrinking outstanding balance each period, then switches to a simple flat administrative fee once the balance reaches a configured threshold — with principal and interest posted to the books exactly like a regular instalment while the balance is still being paid down. Existing Financial Products are unaffected and keep using the original repeat-the-last-instalment behaviour unless this new method is deliberately selected. The option, along with the threshold and flat fee amounts, is configured in a new Inertia section on the Financial Product card, and only applies when Inertia billing is enabled for that product. Read More

Create Invoice on Pay Out Card

A contract's pay-out figure can now be invoiced directly from the Pay-Out Card with a new Create Invoice action, instead of waiting for the customer to pay and the system to create the final invoice. Staff open the quoted pay-out, choose Create Invoice and confirm, and the figure is invoiced the same way as on termination, so the customer can pay against an invoice. Earlier invoices are untouched. The action is available only on the valid quote that has been sent to the customer and is still within its validity period, for contracts in Contract status that have not yet had their final invoice. Read More

Disclaimer:
If your solution includes custom configurations, please reach out to our team before modifying any settings to ensure your customizations continue to run smoothly alongside these updates. Have questions or want a demo of the new features? Contact our team at info@soft4leasing.com.