Setup Leasing Setup field Standard Address Input defines how address information will be entered: If it is set to true, then only standard Address details fields are available on Contact card. If it set to false, then additional Address details window will be accessible through a contact Address field assist edit button. Address Details – Contact Ad...

To terminate an activated lease, navigate to More options – Actions – Actions – Terminate lease. After pressing the Terminate Lease option, a new window will appear, asking to provide a Termination Date. Select your desired Termination Date and then click OK. A confirmation message will appear. Select Yes to continue. Following confirmation, you wil...

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Use the fleet financial product to create and manage service or insurance contracts.  The new asset repurchase feature enables leasing companies to designate the party responsible for buying back the asset at the end of the operating lease and automatically generate the repurchase invoice.  The Mileage Assessment function allows leasing companies to...

Purpose E-signature module purpose is to allow electronic signing of the leasing contracts. The module can use OneSpan or DocuSign service to support digital document signing. E-Signature module together with provider service includes:Signature placeholders’ definition in document templates (takes part in module S4L.DM);Creating and sending document...

Initial Configuration of lease After configuring your lease you can see how to utilize Calculator in Monthly process Initial measurement of the lease liability Commencement Date - where to start the calculation (Start date in lease agreement). Interest rate implicit in lease/ Lessee's incremental borrowing rate - if implicit rate is entered then it ...

November 27, 2024 Changes Work Order Line and Purchase Order have the same status synchronization. Improvements New integration events created. Entered the Contract Version No. in the service journal while manually inputting values. Bug Fixes New table for Lease Contract Service Limits, which replaced the previous one. The Primary Key has been updat...

Purpose Functionality allows to create initial invoices to customers for upfront amounts and downpayment before or on contract activation. Setup On Leasing Initial Invoices Posting Setup configure initial invoice posting rules per financial product: Financial Product Code. Specifies financial product code Initial Invoice Receivable Type. Specifies r...

Purpose Variable Interest module allows variable interest component attaching to Contracts and Loans. Most often, it is 3, 6 or 12 month EURIBOR (Euro Interbank Offered Rate). Variable interest change periodical activity is included also and is able to update interest rate on the Contracts and Loans when the variable interest change date comes. Vari...

Property Manager may need to track tenants’ turnovers. Turnover tracking feature enables to set up Lease Contract prices based on Turnover. Use case: Enter Customer’s Turnovers for the Lease Unit LU00001 for January.   To enter Turnovers you need to: Go to Journals from the Role Center and open Turnover Journal window. Posting date. Enter the date t...

Payments can be remeasured once Modifications to payment will all be recognized only on first modification. Following changes will change same period's amounts.   Changes to payment are entered in Column K as Variation on starting payment amount.This would trigger a remeasurement on the lease on month from which it was started.If payment increase is...

Period No. – lease period number. Description – system generated description of the payment Due Date – date when the payment is due. Payment Amount – total amount to pay for the period, including lease payment and non-lease component. Payment Amount (LCY) – total amount to pay for the period, including lease payment and non-lease component in Local ...

RoU Asset report states balances of different asset related account divided per lease category for the period of time. A sample RoU asset report: To generate the report choose “RoU Asset Report” in SOFT4Lessee Reporting: Select Period Start and Period End dates click OK. There is also an option to run this report consolidated. Companies have to have...

It enables breakdown of net change in Lease liability accounts – New leases added, Interest accrued, Payments made, Lease modifications made. To generate the report choose “Lease Liability Report” in SOFT4Lessee: Select the Current Year for the report.There is also an option to run this report consolidated. Companies have to have same Additional rep...

The functionality of Lease Contracts enables users to connect Customers (tenants) to Lease Units. Multiple services could be entered to Lease Contract lines. Lease Contract status to determine if the Lease Unit is vacant, reserved or rented. Data could be modified by creating new versions of Lease Contract. Use case: Create a Lease Contract. We are ...

Lease Separation For each lease you should use a separate Excel copy of provided file.   First step is to enter lease information into Calculator's sheet "ASC 842 Calculator" (based on fields explained in: Fields).After entering lease the monthly information for this lease schedule can be viewed in "How to Use" sheet. In the sheet "How to use" we ca...

September 10, 2024 New Features Default Documents can now be added to Lease Contract Template, so that they would be transferred to Lease Contract when Contract Type would be selected. Improvements Service Journal recalculation will use Lease Unit Area as a quantity if the price used for recalculations is per Area and this feature is enabled in Real...

“Repricing run” is a function, which will update periodic lease payment based on a change in value of underlying Index.Before running this, you need to update index Rates (see: How to enter Index Rates)Go to Role Center ->Monthly Process -> Lease Repricing. Enter Repricing date and clock “OK”.   #### Scenario:   Lease payment amount is based o...

April 26, 2024 Improvements Lease Contract Assignment to a new Customer can be created only for a Released contract when there is no any New version yet created. Possibility to add a Service Limit for multiple Service Groups (as a filter). Improved Role Center for a Technician/Maintenance Manager. New integration events created. Bug Fixes Price Inde...

After the Lease Contracts are created, we need to enter Deposit payments according to the Contract conditions. Use case: Enter Deposit payment of 3.000 regarding Lease Contract No. LC00001.   Open Cash Receipt Journals by search. Start a new line and fill in the needed data about the payment. Do not forget to specify Lease Contract No. and Posting G...

From product update 1.0.23.0 you might receive this error when trying to terminate leases. This is an update to product to split before used account into separate accounts for P&L.This can be changed in Lease Categories page: Old Account Old account HAS to be cleared or you will continue to receive that error.   Same Account If you do not have p...

Purpose Direct Debit functionality enables leasing companies to facilitate the collection of payments from customers through the direct debit payment method. Setup Go to the Payment Methods page. Click New to create a net payment method. Enter Code, Description, and check Direct Debit. Go to Leasing Setup and assign Default Payment Method. It will b...

SOFT4Lessee supports data import from an excel files. Data import is done via the “Lease Batch” function. The function consists of general batch information and lease lines. System uses the pre-defined field list (data columns) of the lease during the import from excel. The data columns to be imported are defined in the “Lease Setup” section “System...

Lease applications will create automatically, during data commit from import buffer.   In SOFT4Lessee, go to “New Leases” In the opened list click “New” and blank lease card will open. The system will assign unique lease ID to “Lease No.” field or you can enter it by hand and fill in some other fields automatically (default payment terms, def. Due,e...

If asset is to be further depreciated after Lease Term before you would need to create Fixed Asset card yourself or account for it some other way.Now you can select Create Fixed Asset on Expiration flag in Lease (even middle of it. Just before expiration). Editable Property Flag becomes editable if Lessee gets Title of Ownership is set to Yes and Le...

Lease activity need to be reported in the main accounting system of the Company. To do this, users will need to export GL output from SOFT4Lessee on a periodic basis. To do this use “G/L Output Interface” in SOFT4Lessee: {height="" width=""}In the opened window determine period start and end dates that you want SOFT4Lessee to generate the GL Output....

July 31, 2023 Improvements Links and Notes are copied to the new Lease Contract Version. Usage of Starting Date filter when opening Service Price from a Lease Contract Line can now be configured in Real Estate Setup. More Decimal places (up to 5) can now be used in Meter Readings. Service Starting Date and Ending Date validation on Purchase Invoice/...

September 6, 2023 Changes Lease Unit Cost entries would be calculated and created including Margin Amount. It is now available to block a Lease Unit if there is no Valid Lease Contract Line for the current date (previously it would not let to do that until the Lease Contract is terminated even Lease Contract Line's ending date has passed). Improveme...

Reversing Lease entries is done by periods, where every entry (deprecia in a selected period is reversed. Find "Reverse G/L Postings" function through the role center -> Setup -> Admin: You need to select a time period, but keep in mind it cannot be in the middle of the lease. The period must start from the oldest posted period and go up to th...

January 08, 2025 Improvements Automatically assign the Dimension values from the Work Order Header to the Work Order Lines. When a new table is added to the configuration packages, the associated Page ID will be automatically populated following the standard process. New API pages for: Customer Brands, Lease Contract Discount, Lease Unit Category, L...

Lease Unit card is already created, and the next step is to post this Lease Unit area to the system. To post Lease Unit Area: Open Lease Unit Card by search or from menu. In the Lease Unit Card go to Home and click Change Lease Unit Area action button. Enter values of New Area and Changing Date: Press OK button. If action was successful message box ...

To each Service, that could be sold to a tenant, should be created a Service card. Service could be included to the Contract template or added separately. Rent fee, utilities and administrative services are all supported. It is possible to add an unlimited number of supplementary services on demand. Service card contains these sections: General. Inv...

August 4, 2023 Changes Technical changes of SOFT4RealEstate Licensing. Bug Fixes Service Journal Recalculation fixes, so that Recalculation could be run for a period with different dates than the original calculation period....

November 8, 2023 Changes Meter Readings Export changed to use the highest reading as a Reading From. Bug fixes Lease Contract Line dimensions bug fix....

Monthly transactions are recorded by using “Post to G/L” in SOFT4Lessee:   In the opened window provide the month you want to record the lease transactions for and click OK.The function loops active leases and posts payments, liability and RoU as per their scheduled values.For example, one month GL transactions of a single lease:...

Lease setup defines global setting for Company leases. Numbering Lease Nos. defines a number series to be used when automatically assigning unique number to a new lease. Lease Unit Nos. defines a number series to be used when automatically assigning unique number to a new lease unit. G/L Output Document Nos. defines a number series to be used when a...

November 21, 2023 Changes Deposit Posting Group can be entered as a filter in Real Estate Setup. Lease Contract Discounts linked to Contract Version No. (previously it was linked to a Lease Contract No. only) Improvements Lease Contract No., Customer No. and Name is shown on Lease Units with a status Holdover. Tenant Name added to Meter Readings Dat...

November 28, 2023 Changes App Licensing changes. Technical Improvements Possibility to set custom parameters for a Service Amount Calculation for custom extensions (internal procedure made public)....

January 11, 2024 New Features Meter ID can be used for different Meter Scales. For example, if there’s one Electricity Meter calculating different tariffs, it can be entered as one Meter in the system and have separate Meter ID’s with different Services and Services' Prices assigned. Meter ledger entries would have Meter ID value, so that meter read...

January 16, 2024 Improvements Updated Usage Categories on Pages and Reports to have accurate results when using global search. Updated Meter Journal error message regarding overlapped readings to show Meter No. and other related information. Bug Fixes Lithuanian language bug fix. Deletion of Lease Contract will delete all related discounts. Service ...

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Lease Unit is the smallest piece of a Building which could be rented to the customer. It should be certain property, such as room, office space, parking place or any other area specified. There is a possibility to create a multi-level tree e. g. Building, Floor and Lease Unit. User can specify the Lease Unit category, unique number, room number and ...

January 31, 2024 Improvements It is now possible to delete Lease Unit Ledger Entry (area change entry). Previously it was not possible to delete wrong Lease Unit Ledger entry in case the is a mistake in posting date or size. Now, incorrect entries can be deleted. Bug Fixes Lease Unit Cost entry dimension fix. (Global dimension fields were not popula...

January 24, 2024 Improvements Meter Journal actions redesigned. Lease Deposit report will now show Contract No., list of all Lease Units in the Lease Contract and Total Lease Unit Area if there are multiple Lease Units in a Lease Contract. New column Notice Date in Contract Dates report Renewals section. Global Dimension fields added to a Lease Cont...

Scenario: Lease payment amount increases from 5000 to 5400 euros after one year the lease have started (sample lease is agreed for 48 months starting on 01/01/2018). In SOFT4Lessee go to Active lease box, select the lease you want to adjust and open its card: Current payment amount is 5000 with 200 as non-lease component: “Re-Open” the active lease ...

March 26, 2024 Improvements Lease Deposit report can show/hide Lease Unit code(s) in report output. Lease Expiration report modified so that it would show all valid Lease Contract Lines in the report. Contract Service Limits can now be applied to a Service Group as well. Also, minimum amount and limit dates can be defined. Field Building No. added t...

April 9, 2024 Improvements Invoice Creation function will no longer ask for a confirmation of changed dimensions in Sales Invoice. Bug Fixes Service Journal Error regarding empty Lease Unit Code fixed. Renaming Lease Unit card will keep it’s attachments. Service Ledger Entry field Closed by Entry No. table relation fixed....

Purpose Multicurrency module allows to finance leasing agreements in foreign currency. The module effects contract, A/P, A/R ledgers. Module Setup The following elements are combined to allow contract multicurrency transactions. 2.1. Financing Currencies (navigate to Search window and type “Financing Currencies”) lists currencies available for asset...

Variable costs used to split your expenses in different G/L Accounts. In Lease Setup enable “Variable Costs” feature and enter Variable Costs field captions: In Lease Categories, enter expense accounts: Use page “Variable Costs” to enter or import variable costs of current month. Must do this before monthly posting to G/L. For Variable cost import ....

May 6, 2024 Bug Fixes Lease Unit Allocation share precision changed from 2 to 5 decimal places....

Soft4RealEstate enables to set up meters and track meters readings. Meters are assigned to the Lease Units. There are two types of meters: Inlet and Lease Unit. You can assign several Lease Units for one meter or several meters for one Lease Unit. Use case: Create water (Service for water must be created before) meters that belongs to the Inlet mete...

Properties in Soft4RealEstate could have Maintenance Assets (e.g., elevators, heating- or air conditioning system etc.) that may have recurring Maintenance Tasks, e.g., elevator check-up. To create Maintenance Assets for the Property: Open Lease Unit Card, go to Related tab, click Maintenance and then Maintenance Asset action button, that is active ...

Invoice creation feature enables to create invoices for tenants automatically, based on service ledger entries and could be created as a batch for all tenants at the same time or this function could be run only for specific properties or certain groups of tenants. Use case: Create and post invoices for all tenants for January. Invoices could be gene...

July 16, 2024 Improvements Lease Contract No. is visible in Posted Sales Invoice's Header. Improved Detailed Service Ledger Entries numbering. Improved Service amount calculation. New integration events created. Bug Fixes On posting Purchase Invoice Service Ledger Entries will be created even if on Purchase Invoice Lines Service period for a specifi...

August 21, 2024 Bug Fixes Lithuanian translations fix....

October 3, 2024 Improvements 100 % discounted lines will appear in Service Journal and Invoices can be created. In such a case, it will be possible to create and post invoices with total amount 0, but keep track of revenue and discounts in GL. Parking Units will not be included in Property Allocations function ‘Suggest by Area’. ‘Customer No.’ added...

November 5, 2024 Improvements New integration events created. Bug Fixes Lease Unit Area Map action group fixed on Lease Unit Card....

November 20, 2024 Changes Expiring Insurances view in Role Center will not show Terminated Contracts. Improvements Updated LT Translations. Separate lines in Service Journal calculations would be created if there are discount changes during calculation period. Bug Fixes Lease contract approval actions bug fix....

February 25, 2025 Improvements New integration events are created. Bug Fixes The warning about reduced functionality above the Lease Unit Map in the Role Center has been removed....

March 14, 2024 Bug Fixes Service Price filtering issues in Lithuanian language interface....

Currency exchange rates for local currency in each company and additional reporting (Consolidation) currency can be entered once to apply for all companies.First we open up page for Currency Exch. Rates CONS. In the opened window we enter currency exch. rates either straight into lines or use action Edit in Excel (SaaS) which would download Excel fi...

December 16, 2024 Improvements When creating a new document in Lease Contract the default Document Date value is WorkDate. When changing dimensions in Work Order header, user gets confirmation message if dimension in work order lines also must be updated. Bug Fixes Added amount rounding when there is discount amount in Journal Lines. In the “Generat...

On SaaS applications (cloud) There is a shortcut button in top right that would open available companies and environments.By clicking it, it opens list of companies from which we can select different one and select “Switch”. Old systems or if button not visible Open “My Settings” and Click “Company” in the main menu and the list will all companies w...

January 17, 2025 Improvements New integration events created. Bug Fixes Changed page caption from Reconciliation Worksheet to Confirmed Reconciliations. When generating invoices, if a different number series is entered in the Sales & Receivables settings than the one specified in the invoice generation function, the system will prioritize the nu...

Scenario: After initial leases upload to the system, there is a possibility to plan your budget for 2020. Status of your initially uploaded leases must be minimum “Signed”. Change Lease Status to “Signed” for all you Leases. To create a budget in the system, click “G/L Budgets” action button in the Role Center. “G/L Budget” page will appear on the s...

Interest Change Only supported on In Arrears calculations   Interest rate change can be applied multiple times if lease is paid In ArrearsChange to Interest rate can be applied in column O if rate is implicit or Column Q.System will prefer Implicit rate if it has been entered. In example above it takes IBR as Implicit rate is not entered in cell A7....

June 25, 2024 New Features SOFT4RealEstate documentation can now be directly accessed from Business Central UI. It will redirect the User to a particular User Guide based on the page opened. New API pages for Lease Contract data (including Lease Contract Lines). Detailed lines preview for Service Journal lines and Service Ledger Entries. Now since S...

Borrowings module purpose Borrowings (also known as Funding Loans) module allows loans to be tracked on a General Ledger level, make repayments to funders (most often banks) and forecast interest future expenses. Creating a new Loan You can create a new Loan by typing Loan List in search window. Click action New and Loan card pops up. Here you need ...

Once SOFT4RealEstate app is updated to 2.6.x.x or later version from 2.5.x.x or earlier version, it is necessary to apply new license. After You receive License source URL address it is needed to apply it in Business Central. Find License Sources (SLE) from the search: Paste the URL provided by SOFT4 in that page: Download the license. This will be ...

The activation function shifts leases from Signed status to Active status. SOFT4Lessee posts GL entries for liability and RoU with commencement date as posting date. Active leases run general lease lifecycle process – payments are posted according to the payment schedule, liability is posted according to the liability projection schedule and RoU Ass...

Scenario: Lease Commencement day is in the middle of the month, and for the first period payment amount and Depreciation must depend on number of days in the first period. To enable Pro-Rata functionality go to Role Center->Admin->Setup. In “System Feature Configuration” tab enable flag on “Use Pro-Rata Payments”. You can also enable Use Pro-R...

Scenario: User needs to create lease agreement with special first and last payments. On lease agreement card enter “Special First Payment” and “Special Last Payment”. Choose “Payment Schedule” action on the lease card to review payment...

October 31, 2023 Bug Fixes Service Price update from a Lease Contract Line bug fix. Improvements New integration events created....

If you have a company that is not in use and is not required to keep anymore for archiving neither (mostly test companies), You can delete them by simple following steps: Open Companies page: Select company from list, which you would like to delete and from Action bar select Delete: You will be additionally asked twice if you are sure to delete comp...

On each subsidiary, go to page “General Ledger Setup”, set dates for“Allow Posting From” and “Allow Posting To”.This prevents any further postings to closed period....

Scenario: User needs to create lease agreement with rent free period for first 3 months. In Lease Setup mark “User Rent Free Periods” tick to make related fields visible on lease agreement card. In lease agreement card, enter “Rent Free From Period No.” and “Rent Free To Period No.” on Payments Tab. Choose “Payment Schedule” action on the lease card...

There might occur a situation when incorrect meter readings were posted. To cancel these meter readings need to: Go to Meter Ledger Entries from search. Go on the line that has to be canceled. Click Cancel and then Yes. When the entry is cancelled: Quantity would be equal to 0. Difference would be equal to 0. Read-out To would be equal to ‘Read-out ...

SOFT4Lessee supports data import from an excel files. Data export can done via the “Lease Batch” function. The function consists of general batch information and lease lines. System uses the pre-defined field list (data columns) of the lease for export to lines/excel. To export leases from excel hit “Data Import/Export” in SOFT4Lessee: To export lea...

New functionality - Fixed Assets for Leases Now you can have specific Lease Categories to be accounted for through Standard Fixed Assets functionality (Right-of-Use part). By utilizing Fixed Assets calculation for depreciation (Straight Line method in accordance of IFRS16).Here is what would be different in your system: Activation To use Fixed Asset...

Lease Term (months) [IFRS16:18] logically, there should be only one of the options - either to extend or to terminate.   Depreciation Term (months) [IFRS16:32] Payments per Year Payment Frequency: Weekly: Payments per Year = 52 Fortnightly: Payments per Year = 26 Monthly: Payments per Year = 12 Quarterly: Payments per Year = 4 Semi-Annual: Payments ...

Purpose The overall asset financing process begins from a quote creation. A contract cannot be created without a quote.As not all quotes are transformed to a contract, there are very little limitations on leaving fields blank. You just need the basic information for financial calculations and quote identification purposes: schedule of payment, conta...

January 28, 2025 Bug Fixes When generating invoices, Posting No. Series and No. Series are set from the report Request Page. Default values are set from Sales and Receivables Setup....

“Reclassify Lease by Dimensions” function transfer all of current amount that are in G/L back into same account but under a different global dimensions. In case lease change dimensions midway. Used for checking opening balances by filtering dimensions. In the opened request page enter “Reclassification Date” (must be in current period) and new Globa...

March 5, 2025 Improvements New integration events are created. An additional filter for the "In Arrears/In Advance" field has been added to Sales Invoice generation and Service Journal creation. Added field "In Arrears/In Advance" in Service Ledger Entries, Service Journal Lines. The "In Arrears/In Advance" field value, previously Empty, has been re...

Payment schedule contains list of lease payments set on days due to pay. Users need to review and check payment schedule before signing and activating the lease. Users might also need to adjust payment schedule manually in case a lease has structured payment schedule (irregular payments).### ScenarioUser needs to view and amend irregular payments to...

From product version 1.0.23.0 you now can utilize Standard Fixed Assets functionality in place of Right-of-Use schedule. This can be used only for new leases This can only be used for Leases without any G/L postings. No transition between RoU and FA in middle.   For quick setup these would be the steps for it : In Lease Setup enable "Use Fixed Asset...

Before recording monthly transactions to the GL, A\P Reconcile functions allows to review if the next period payment amounts are correct. In the opened window provide the period from due date and to due date and click OK. The function loops through every active lease and returns payment amounts divided in sections per Lessor....

The predefined Chart of Accounts corresponds to group accounting framework. This must stay and cannot be changed!Local accounts are supported by configuring a mapping to them. Go to “General Ledger for Leases” page: Populate “No. 2” field with local account numbers that correspond to the group account identified in “No.” field. All transactions are ...

Purpose The full asset value invoice functionality allows to issue VAT invoice for customer on full asset and options value on contract activation moment. Setup Navigate to Fin. Product Setup page. Enable a flag Full Asset Value Invoice on Accounting and Tax tab. Full Asset Value Invoice is allowed only for financial products where Amounts Including...

It is possible to generate a list of the Contacts of choice. Gather the Contacts that are filtered according to the relevant characteristics: status of the Customer (prospect/ current), area, services applied, Indexing rules etc. Use case: Generate Lease Contact list of Customers from ‘OFFICES 'SPECTRUM'’.   Open Lease Contact List by search. Click ...

Collections Worksheet In collection worksheet an officer sees customers who have debts. Collection officer tracks overdue amounts, overdue days and take actions: make a contact with customer, summarize actions in the systems, records next steps that should be done. Officer can find Open Customer Ledger Entries fact box and Active Contracts fact box ...

General ledger balances of all leases can be viewed by navigating to “General Ledger for Leases”: From here you can investigate GL balances taking into account different data cuts. For example, here is the GL balances for Cost Centre 22006 for period 01/01/2019 .. 31/01/2019: Alternative page You can see leases amounts also in Chart of Account page....

PURPOSE JATO Car specs module allows user to configure vehicle by choosing vehicle options, by predefined rules. SETUP Brand Code – input if want to upload JATO details only for specific brand.Language ID – input language code to upload right JATO Option Names.Category Code for C – input Asset Category Code to be used for C value in JATO data struct...

Purpose The Master Quote functionality is designed to create multi-proposal leasing quotes for customers, for example if customer wants to see the impact for installment based on different term, mileage, financial product etc. Setup Navigate to Leasing Setup page. Assign master quote number series to field Master Quote Nos on Numbering tab. Assign m...

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Go to Role Center -> Monthly Process ->A/P Reconcile. A/P Reconcile page will open. If you want to update A/P Reconcile in the page click “Update A/P Reconcile”. If you want to get A/P Reconcile Output in excel click “Update A/P Output”. Enter “From Due Date” and “To Due Date” in the request page and click “OK”.  ...

Hire Purchase financial product has received a possibility to add total calculated VAT for a selected period (when customer claims purchase VAT from tax office).  A new rule First installment Payment Control has been added to Financial product. In this way contract activation can be blocked until the first installment is not paid by customer in adva...

After running setup described in FA Setup. You can create/import your leases into the system.Additionally fill in Migration Date. It would auto entered if using Migration Date in setup.After that in Lease Agreements list you can select Fixed Asset No. from existing list of FA. Editable property Field only editable if selected Lease Category has Use ...

Administrator Role center allows to monitor system activities, quicker notice and solve issues appeared in the system.  Users can input regular installment amount and system will solve the interest rate on quotation and application.  Operating Lease financial product can post Downpayment amount to deferred revenue account and amortize it over the le...

New Leasing Notifications framework allows to configure and distribute different types of notifications, such as email, SMS or internal workflow.  Add monitoring flags to contacts and assets.  Streamline management of multiple contracts of a customer by using new Master Contract functionality.  Split Supplier Deposits per multiple suppliers on quote...

Extension on lease can be entered as easily as changing "Option to extend" option in A2 section: As extension does not affect lease in regards of starting interest calculations it is safe to do so if lease has reached end of its original end date.E.g.: Starting Interest - 37.01 After extension interest at 13th period - also 37.01...

Purpose Dealer/ Broker web access utilization aims to provide limited access to the system for credit application introductions. Module includes web role center, Quote and Application pages for “Sale Portal”. Dealer Role Center Dealer Role center is created to provide access for all brokers in an easy and a quick way. Dealer would see records filter...

PURPOSE The module has a set of functions for “sale of receivables” process management. This solution allows for multiple funders/trusts: Manage Funder’s master records. Sell/un-sell batches, with the sales price calculation based on the current value of the receivable. Funder collection’s function, to remit payments collected from customers. Segreg...

Commissions purpose The purpose of commissions functionality is to enable leasing companies to manage a variety of commissions scenarios. Commissions can have different posting setups for each financial product. This functionality allows leasing providers to easily set up and configure various combinations of commissions, making it easier for them t...

Purpose Rental product in Soft4Leasing implements requirements for flexible car rental, typically for consumers and small businessess, where customer will Select car model, select mileage tier (e.g. 10000/20000/30000 km per year), opt-in additional services and insurances Pay one monthly rental in advance Use the car for any number of months, until ...

Purpose Azure storage is a cloud storage solution that provides various benefits for data storage and management. Azure storage allows users to store attachments in the cloud, which reduces the load on the database and improves performance. Azure storage also offers backup and encryption features, which ensure data security and durability. Setup Azu...

To save time and to avoid manual work, functionality of ‘Sending Invoices by E-mail’ in batch would be recommended. Using this action E-mails would be send directly to the contacts that were specified in the field ‘E-mail Invoice’ (on the Customer or Lease Contract card). Set needed information on the Real Estate Setup: Choose S4RE Invoice E-mail Te...

Lease Agreement section General information about the lease: Lease No. – unique number of the lease within the company. External Ref. No. –another lease ID, not necessarily unique. Can have a relation to Contract or Annex No. Source System –short name of data source (like LAMS, SPAN). Lease Status – it shows the stage the lease is at: "In deliberati...

Go to Journals from the Role Center and open Meter Journal window. Meter readings could be entered in two ways: manually or imported/exported. To enter Meter readings manually in the Meter Journal specify: Posting date. Date you would use as a posting date on the journal line. Reading's date. Enter the date when readings were written down. Meter No....

Product purpose Document management functionality enables users to easily manage leasing documents. This includes: Modifying document templates. Setting up frequently used documents sets. Importing and attaching documents to the system. Printing and attaching documents to the system. Managing documents for each lease contract step by step. Managing ...

Purpose Asset repurchase functionality enables the leasing company to designate which entity will repurchase the asset at the conclusion of the operating lease contract. Setup Navigate to the Source Code Setup page and set Asset Repurchase source code: Navigate to Financial Product page. Fin. Product Type must be equal to Operating Lease:   Residual...

Purpose Contract Validation Rules purpose is to check Quote, Application or E-Signatures Signers data. To use these configurable rules instead of hardcoded checks field, Use Configurable Leasing Checks in Leasing Setup table must be enabled. You can still include hardcoded checks for complicated scenarios by subscribing to OnAfterValidations(Rec, Wa...

Purpose Deposit functionality allows customer to make a deposit for specific contract to the leasing company. This deposit should be kept until the end of the leasing contract and returned or consumed for the last payments. Leasing officer can choose which financial products allow deposits and set rules for deposit collection. Deposit setup Deposit ...

Purpose Notifications functionality allows to create and distribute notifications to customers, originators, suppliers, and back-office users.This includes: Configuring notifications Creating notification schemas Assigning custom notification schemas for contacts and contracts Creating Email Notification templates Creating SMS Notification templates...

Service Charge Reconciliations allows to compare fixed payments for Common Area Maintenance (CAM) fees with allocated costs for each Lease Unit or Lease Contract, to get reports for each Lease Contract, check suggested CAM fee price for next period and issue additional invoices or credit memos for the previous period difference between paid and allo...

Purpose The Master Contract functionality is designed to streamline the management of multiple contracts of single customer. It serves as a central hub where contracts, sharing the same financial product, customer, originator, and supplier, can be efficiently managed.Key features of the Master Contract functionality include: Creation of Multiple Con...

January 24, 2025 Bug Fixes Disabled changes when generating Real Estate invoices getting Posting No. Series from the function request page, not from the Sales and Receivables Setup....

PURPOSE The off-balance accounting functionality allows to post and monitor unused credit line limit and approved amount financed in off-balance G/L accounts. SETUP Navigate to Leasing Setup page. Assign Off-balance Posting No. Series on Numbering tab. Navigate to Source Code Setup page. Assign Contract Off-balance and Credit Line Off-balance source...

Purpose Penalty Interest functionality allows leasing company to calculate and charge customer penalty interest if instalments are not paid according to the loan terms. This includes: Configuring Penalty Interest setup Reviewing accrued Penalty Interest details Invoicing Penalty Interest Penalty Interest setup You have to setup Penalty Interest calc...

Purpose Programs is an essential setup component, and no leasing Quotes or Applications can be completed without Program selection. Leasing companies use programs as a campaigns to promote certain asset model or to specify pricing, residual values, interest rates etc. Program setup General Code, Program Name, Conditions. The fields are used to uniqu...

September 28, 2023 Changes Technical changes of Dimensions usage to meet BC23 functionality. Lease Contract Views (Released, Other) redesigned to Modern Views. Improvements Added possibility to Reopen Lease Contract which has a status ‘Reserved’. New integration events. Bug Fixes Meter No. is now mandatory in Lease Unit Inlet Meter list. Lease Contr...

Use case: Let’s say the Index Value in our case is 4 % (Consumer Price Index – CPI) and is valid from 1/1/2025 to 12/31/2025.   The initial price should be created as usual with original starting and ending dates; specify Indexing rules: Set Index Price. Specify Price Indexing Code from the list. If the price index is not there, it is possible to cr...

PURPOSE This user guide provides comprehensive instructions for configuring services within leasing contracts, covering various aspects such as service setup, pricing, fees, commissions, posting setup, and service packages. SETUP Services To set up services for leasing contracts, go to the Services page. Code. The unique identifier for the service. ...

Purpose The purpose of subvention functionality is to enable leasing companies to manage a variety of subvention scenarios. Subvention can vary for each financial product and may have different base rates across different programs. This functionality allows leasing providers to easily set up and configure various combinations of subventions, making ...

Purpose Workflows functionality enables users to create and maintain sequences of activities that involves employees with various positions tasks. Maintaining consists of triggering business activities and transferring regarding tasks to responsible teams, thus responsible officers. Workflow functionality allows users to complete a request step by s...

Use Lease Contract Discounts on each separate Contract Line and describe conditions accordingly.Go to the Lease Contract Lines, click Line and then Discounts; enter information. Starting and Ending Dates. Discount type: Area, Percentage or Fixed. Amount: per Area, percentage, or a fixed amount. Period: Day, Week, Month, Quarter, or a Year. A Descrip...

Purpose The Mileage Assessment function allows leasing companies to periodically assess mileage, optimizing future customer costs. For example, if a customer exceeds the contract's mileage limit, they might pay an excess mileage fee at the contract's end. However, increasing the mileage limit by mid-contract and paying a higher installment may be mo...

In system there is new (as of 1.0.23.0 version) button for easily reversing only expiration/termination entries. After selecting it you will be prompted if you want to reverse these entries.Reverses only entries that have Source Code LEASE TERM or LEASE EXP (does not reverse last period)....

Purpose Email Notifications functionality allows to create and distribute various types of email notifications to customers, originators, suppliers, and back-office users. This includes: Configuring email notifications Creating Email Notification templates Running and configuring job queues for email notifications creation and distribution Checking ...

Go to a Lease Contract Card you want to create a Date Reminder from and click on Lease Contract, then Date Reminders. Click +New and fill in the following fields: Calculate Reminders From. Choose a date type from which the Reminders Date would be calculated. Type Code. Create predefined Date Reminders Types so the following information would be fill...

Use Lease Contract Holdover to include Lease Contracts in billing and invoicing despite the expiry date. Go to Real Estate Setup and set the parameters related to Lease Contract Holdover:Go to System Feature Configuration section and turn on Use Lease Contract Holdovers, so related actions could be found and fields on the Lease Contract would be vis...

Multiple changes If you change payment amounts or term (with specific requirement) more than once, re-measurement will be summed up in first changed period.   In Arrears/In Advance interest In Arrears can support multiple changes in interest. In Advance will sum it up in first changed month.In Advance - interest change calculated from first period. ...

Scenario: User needs to create lease agreement with fixed increase lease payments. Increase rate is 5% every 12 months. In Lease Setup mark “User Fixed Increase Paym. Sched.” tick to make related fields visible on lease agreement card. In lease agreement card, enter, “Fixed Increase Rate, %”, “Fixed Increase From Period No.” and “Fixed Increase Freq...

August 14, 2024 New Features Service Journal Line creation can now create lines based on Lease Unit Cost entries. It is possible to set this on Lease Contract Line so that ‘Create Lines’ function would include Cost type Service Ledger entries as a base for a charge entry in Service Journal. Improvements Updated Lithuanian translations. Possibility t...

SOFT4Lessee utilizes standard NAV functionality for logging any data changes in the system. We recommend to enable the change log functionality for at least couple of months after starting using the system.Typical, recommended Change Log Setup is this:...

Maturity analysis report aggregates lease payments to maturity bands starting from the provided date. Report can be ran either comparative (to show one year back also) or Per Category. A sample of maturity analysis report: To generate report choose “Maturity Analysis Report” in SOFT4Lessee: Select the Report Option (Comparative, Per Category), Perio...

If you need a copy of an existing standalone company that has the same settings but without all the Lease/GL Entry data - this is how you do it: You can copy a standalone company and remove all IFRS16/ASC842 related data in a few clicks. The copied company would keep all the settings but can have deleted: GL Entries, Leases, Lessors, Dimension value...

Expense per asset categories report aggregates interest, depreciation and non-lease expense per asset categories for selected period of time. A sample of expense per categories report: To generate the report choose “Expense per Asset Categories” in SOFT4Lessee: Select Period Start and Period End dates click OK....

You will have to use a configuration package, export it from one company, then import it to another. Here‘s how to do it: In the OLD company (the one you want to copy data from) search „Configuration Packages“ in the search bar. Then click „New“ to open a new configuration package card After opening a a new configuration package card enter a code an...

Work Orders in Soft4RealEstate are used to register Customers’/ Tenants’ requests for the repair, renovation, maintenance, and other tasks. Work Orders Calendar View provides the schedule for the employee assigned. To create a new Work Order: Open Work Order window from a Role Center. Click New and fill in information. On the Work Order card specify...

The setup contains list of ranges to determine separate maturity bands. Used in “Maturity Analysis” report and generic chart on BC Role Center. Formulas used are Date Formulas used in BC. More info : Date Formula in BC  ...

“RoU Asset” report is being generated based on the RoU Asset Report Setup.The setup includes list of GL accounts that should be gathered within the report: provide excel cell column and row number where the value should appear, GL account number and balance calculation type for the account (choose option from Opening, Net Change). There is an Action...

If correction is effective from previous period, which is closed for posting (G/L posting dates closed), then changed on Lease card shall be done retrospectively (in order to get correct figures), but G/L postings will go to current period (catch-up). This is achieved using “Posting Date Overwrite” feature.Use Posting Date Overwrite functionality re...

Each company in SOFT4Lessee has Warning Log table. Warning Log table used to store information about launched or active processes in the company. I. e. which user, when launched Post to GL function, how long does it last, was it successful or failed, which user, when launched Lease Repricing function, how long does it last, was it successful or fail...

Lease categories are used to allocate lease transactions to different general ledger accounts according to the category a lease belongs to. Lease Category field descriptions: Lease Liability (current) – mandatory, short term liabilities. Lease Liability (non-current) – mandatory, long term liabilities. Contingent Liabilities (current) – optional, us...

To assign or replace a SOFT4 License you must first access the 'SOFT4 Users' table either via the search bar or through the main role center: You will then see a table. Enter a new or edit an existing User ID (this comes from 'Users' table) to assign a license to a user: Depending on your acquired licenses you can assign a License Type to be 'Full U...

Purpose Novated Lease module allows to transfer lease contract to another customer (from employee to employer) and expose the benefit of employee for lease novation to employer. Novated Lease section on lease contract card Open active lease contract card and click on Actions button, then Variations and expand Novated Lease section on the ribbon. Con...

Purpose Financial Products is an essential setup component, and no leasing Quotes or Applications can be completed without Financial Product selection. Financial Product functionality is logically separated with the following functional areas: General - covers schedule creation, calculation, and another generic setup Fees And Penalties Rules Exposur...

Purpose Document defines asset acquisition process in SOFT4Leasing. Setup Navigate to Financial Product Setup and set values for following fields. General fastab: Asset Acquisition Method. Specifies whether asset is acquired during lease activation (At Lease Activation) or issuing a purchase invoice (Via Purchase Invoice (independent of lease activa...

October 23, 2024 Improvements Payment Terms code validation on Lease Contract Header will fill the same Payment Terms code to Lease Contract Lines if the code there is empty. New integration events created. Bug Fixes Mandatory Tax Group control check fixed. Cost Service Ledger Entries will not be cancelled during Sales Credit Memo posting so that th...

Period No. – period number. Period Start Date – period start date.Note: Indentend fields are also calculated in local currency (if lease is not local) and Additional reporting which is used for group reporting currency.       Opening Balance – opening liability balance of the period.   Initial Measurement – liability evaluation at the commencement d...

“Reclassify Lease” function transfers RoU Asset to the different asset category. G/L Entries are created automatically in the system.To run lease reclassification function open lease agreement card. Go to actions and click “Reclassify Lease” action button. Enter “Reclassification Date” ( must be in current period) and new “Lease Category”. Click “OK...

Service sales prices could be prepared in advance or while creating a Lease Contract. Use case: Create Service price for a Service ‘RENT’ to a Lease Unit LU00001. Price would be 1.200 fixed amount per month.   Open Services Prices by search or from menu. Service price list page will open. Set filters: Specify Service price information: Choose a Type...

Purpose Using asset variation procedure user can Pay-out selected assets, remove selected assets from contract at outstanding value, add newly financed assets at asset price and change asset details. Setup Setup Invoice type for  Asset Variation/Pay-Out  on Financial Product setup. Figure 1 Financial Product Asset Variation In order to start asset v...

Click “Index Rate” in the Role Center. Click “New” and enter new rate. This only adds rate into the system. To recalculate leases with that rate see : How to do Repricing run  ...

Applying new SOFT4Lessee License Once SOFT4Lessee app is updated to 1.0.21.x (ASC 842 1.0.10.x) from earlier version, it is necessary to apply new license. After You receive License source URL address it is needed to apply it in Business Central. Using BC search find ‘License Sources (SLE)’ page: Paste the URL provided by SOFT4 in that page: Now it ...

EOM Summary interface allows to monitor what functions were launched in every company, also possible to see lease counters globally. To open up summary choose “EOM Summary” in SOFT4Lessee Analysis and Forecast: To refresh EOM Summary interface, click “Update EOM Summary (All Comp.)”, enter period date and click “OK”. Find the details when all the ma...

Purpose SOFT4Leasing Contract - Direct Debit Collection allows to build direct debit payments schedule and collect funds from Customers’ bank accounts. Also, it allows to show record dishonor when direct debit collection fails because of insufficient funds or any other reason.Users can record payment arrangements and promises to pay next to schedule...

Purpose Refinance feature helps business users to process contract roll-over, i.e., close old contracts and refinance the pay-out figure via new contract. This can be used in different business scenarios: Loan restructuring Refinance of residual value Finance new equipment and include pay-out of old contract. Activation of new contract drives termin...

The Role Center for a Property Manager is the main point of entry into the system. The Property Manager could use it for an overview of status for their daily tasks. Lease Unit Availability Chart displays statistics of available Lease Units after a certain period of time, when the Lease Contract dates would come to an end. Chart Columns consists of ...

Period No. – period number. Period Start Date – period start date. Depreciation Term (mths) – RoU asset depreciation term in months. Indentend fields are also calculated in local currency (if lease is not local) and Additional reporting which is used for group reporting currency.         Opening Balance – opening RoU asset balance of the period.   I...

Scenario: Lease has been already active for four months, but the manager finds out that lease was activated with incorrect lease term, which means liability and RoU estimations are incorrect as well. Only LESSEE ACCOUNTANT can complete the corrections for the previous accounting periods!   You will need to correct GL balances in your local accountin...

In Source Code Setup there is additional section named Leasing that holds all source codes needed for IFRS16/ASC842 postings. SOFT4Lessee uses the following source codes for the lease transactions: Lease Transition to IFRS16 used for lease transition postings: liability (current and non-current) at transition date, estimated cost for dismantling (cu...

It is recommended to schedule a job to download the license automatically, so that it would always be up to date. License needs to be updated every time new users are added, license is extended, new modules are purchased, or other activities related to licensing of SOFT4RealEstate. To do so, you can schedule that process using the Job Queue. Create ...

Create multi-proposal leasing quotes for customers using the new Master Quotes functionality.  Preview contract activation G/L transactions on Compliance WF.  Post unused credit line limit to off-balance account.  Post approved amount financed to off-balance account.  Create and send notifications on contract variation confirmation and integration a...

Documents section in the Lease Contract allows to upload any type of files to the system and retrieve them at any time by any user. You would be able to send those files directly from the system to other team members and/or Customer. To upload a document to the Lease Contract: Open the Lease Contract Card and go to the Documents section. This Tab gr...

Purpose The Fleet product functionality enables leasing companies to generate quotes, applications, and contracts for services or insurance only. Setup Navigate to Financial Product page. Create new financial product and set Fin. Product Type equal to Fleet: Set Accounting Group equal to Fleet: Process Quote creation Go to the Back Office role cente...

Using this feature Service price is created for a specific Building, while amount is divided in proportion to Customer’s either rented, or leasable area. Use case: Distribute common Building security costs (1.000 per month) - to OFFICE CENTER Building tenants.   From the Role center open Actions and click Calculate Price from Amount. Enter filter va...

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Service amount calculation feature enables you to generate Service Journal lines based on Lease Contract data. Charges for tenants are calculated depending on fixed prices, meter readings or tenants’ turnovers. To check if there are no illogical amount increases or decreases, these charges could be compared with previous periods. Use case: Calculate...

Use Automated Termination to terminate Lease Contracts all at once. Go to Real Estate Setup and set the parameters related to Automated Termination: Go to System Feature Configuration section and turn on Use Automated Contract Termination, so related actions could be found and fields on the Lease Contract would be visible. Go to General and enter da...

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Open Work Order you need to invoice and follow the steps: Work order's status has to be Completed - go to Home and click Completed. Click action button Invoice. A message would appear, click Yes. Select the lines that has to be added to the Sales Invoice and click OK. In case the Sales Invoice is not needed, set the No Invoicing on the Customer Invo...

This is a guide how to start using SOFT4RealEstate App. Once SOFT4RealEstate App was successfully installed, follow the steps below: After installing Soft4RealEstate make sure to set the Posting: VAT Product Posting Groups Gen. Product Posting Groups Customer Posting Groups. How to set up VAT Product Posting Groups, Gen. Product Posting Groups and C...

October 20, 2023 Changes Added a Default description for a Lease Contract document file if there is no description in Document Template. Bug Fixes Lease Contract Line dates check fixed, not to check old Lease Contract Versions. Invoice Creation bug fix regarding Unit Prices and Quantities....

“Incremental borrowing rates” are used to discount lease cash flow to get PV of lease payments, when there is no interest rate implicit in the lease contract (most likely this is the case). “Incremental borrowing rates” shall be reviewed periodically, but not necessarily monthly. Updated rates apply to new leases entered to the system The rates do n...

This is a summary of action in the system in respect to accounting period (assumed, monthly). MONTH OPENING: Insert new Incremental Borrowing Rates (Add IBR)(NOTE: IBR to be reviewed periodically, not necessarily monthly. Can be Quarterly or annual review) Insert currency exchange rates, which will be used to valuate leases commencing in this month....

October 16, 2023 Changes Lease Contract Line Discount cannot be modified for Released contract versions. Improvements Invoice Email log sets email as Sent only on successful response from Email sending feature....

Figure 1 Leasing Posting Setup Fin. Product - defines Financial Product for which Leasing Posting Setup is applicable. Individual/Business - defines customer type for which Leasing Posting Setup is applicable. Available options are: All, Individual and Business. Legal Form - defines Legal Form for which Leasing Posting Setup is applicable. Gross Rec...