PURPOSE

This user guide provides comprehensive instructions for configuring services within leasing contracts, covering various aspects such as service setup, pricing, fees, commissions, posting setup, and service packages.

SETUP

Services

To set up services for leasing contracts, go to the Services page.

Code. The unique identifier for the service.

Description. A brief summary of what the service entails.

Posting Description. Information recorded during the posting process.

Acquisition Source. Indicates where the service was acquired from. Options.

• Asset Supplier
• Lease Originator
• Lessor
• 3rd Party

Servicer No. Specifies the service provider (vendor).

Service VAT Group. Specifies services VAT Product Posting Group.

Service Prices

To set up service prices, visit the Service Prices page. Service prices may depend on various parameters such as financial product (finance lease, operating lease, full-service lease, etc.), program (campaign), asset category, asset age, mileage limit, and so on.

Service Code. The unique identifier for the service.

Service Description. A brief summary of what the service entails.

Financial Product. Specifies financial product for which service price is applicable.

Program Code. Specifies program/campaign for which service price is applicable.

Asset Category. Specifies asset category (e.g., CORROLA, LEXUS RX) for which service price is applicable.

Asset Age (end of Contract). Specifies the asset's age at the end of the contract for which the service price is applicable.

Mileage Limit (per Contract). Specifies mileage limit per contract for which the service price is applicable.

Rental Mileage Allowance (km/year). Specifies rental mileage allowance for which the service price is applicable.

Service Cost (Annual). Annual service cost.

Service Cost (Per Contract). The total cost incurred on the service over the entire contract period.

As % of Service Base. The percentage of the service cost relative to the base value.

Service Base. The basis on which the service cost is calculated. Options:

• Asset Price.
• Asset Price + Boltons.
• Asset Price + Boltons + Accessories
• Capital Amount
• Financed Amount
• MSRP Sticker Price.

Price Includes VAT. Specifies if configured service price is includes VAT.

Service Fees

To set up service fees, visit the Service Fees page. Service fees enable leasing company to charge customer for service administration. Service fees may depend on various parameters such as financial product (finance lease, operating lease, full-service lease, etc.), program (campaign) and customer category.

Service Code. The unique identifier for the service.

Service Description. A summary of what the service entails.

Financial Product. Specifies financial product for which service fee is applicable.

Program Code. Specifies program/campaign for which service fee is applicable.

Customer Category. The type of customer eligible for the fee. Options:

• Any
• Individual
• Business.

Admin Fee (Annual). Annual administrative fee for managing the service.

Admin Fee (Per Contract). Administrative fee for the duration of the contract.

Admin Fee (Per Event). Fee charged per individual event or occurrence.

Admin Fee (As % of Cost). Administrative fee expressed as a percentage of the service cost.

Price Includes VAT. Specifies if configured service price is includes VAT.

Service Commissions

To set up service commissions, visit the Service Commissions page. Service commissions enable leasing company to receive a commission from servicer for selling a service to customer.

Service Code. The unique identifier for the service.

Service Description. A summary of what the service entails.

Servicer No. Specifies the service provider (vendor).

Commission Posting. Method of recording commission charges. Options:

• Not Applicable.
• Reduce Vendor Payable.
• G/L Accrual.

Commission %. Percentage rate of the commission applicable to the service.

Service Posting Setup

To set up services G/L posting setup visit the Service Posting Setup page.

Service Code. The unique identifier for the service.

Service Description. A summary of what the service entails.

Service Purchase Posting. Specifies service purchase posting rule. Options:

• On Service Invoice. Servicer payable to be created when posting purchase invoice.
• On Activation. Servicer payable to be created on contract activation.

Service VAT Group. Specifies services VAT Product Posting Group.

Service Clearing Acc. Specifies the value of the Service Clearing G/L account., which is used when service is due upfront and is invoiced before contract activation using initial invoice functionality.

Provision Acc. (Dr). Specifies debit G/L Account for service provision. Used when service is added to full-service lease contract and service is either included in financed amount or included in installment.

Provision Acc. (Dr) Amortization Profile. Specifies amortization profile for amount posted in Provision Acc. (Dr). Used only when service is added to full-service lease contract and is included in financed amount.

Provision Acc. (Cr). Specifies credit G/L Account for service provision. Used when service is added to full-service lease contract and service is either included in financed amount or included in installment.

Deferred Revenue Acc. (Dr). Specifies debit G/L Account for deferred service revenue. Used when service budget is exceeded on full-service lease contract and over budget amount to be invoice to customer with next installment.

Deferred Revenue Acc. (Cr). Specifies credit G/L Account for deferred service revenue. Used when service budget is exceeded on full-service lease contract and over budget amount to be invoice to customer with next installment.

Service Expense Acc. (Dr). Specifies G/L account for service expenses.

Service Revenue Acc. (Cr). Specifies G/L account for service revenue.

Provision Acc. (Dr) Amortization Profile. Specifies amortization profile for amount posted in Service Revenue Acc. (Cr).

Admin Fee VAT Group. Specifies services administrative fee VAT Product Posting Group.

Admin Fee Revenue Acc. (Cr). Specifies G/L account for service administrative fee revenue.

Commission Received Acc. (Dr). Specifies debit G/L Account for service commissions. Used when Commission Posting is set to G/L Accrual.

Commission Received Acc. (Cr). Specifies credit G/L Account for service commissions.

Service Packages

Service packages enable bundling multiple services together and applying them to leasing contracts. To configure service package go to Services Packages page.

Service Package No. Identifier for the service package.

Description. Summary information about the service package.

Valid From. Date when the service package starts.

Valid Until. Date when the service package expires.

Financial Product. Specifies for which financial product service package is applicable.

Program Code. Specifies for which program service package is applicable.

Individual/Business. Specifies if service package applies to individuals or businesses.

Asset Type. Specifies for which asset type service package is applicable.

Asset Group. Specifies for which asset group service package is applicable.

Asset Category. Specifies for which asset category service package is applicable.

Asset Brand. Specifies for which asset brand service package is applicable.

Asset Model. Specifies for which asset model service package is applicable.

Service Package Lines:

Service Code. The unique identifier for the service.

Service Description. A summary of what the service entails.

Payment Due. Specifies how service is treated on contract. Options:

• With Upfront Fees.
• Included in Financed Amount.
• Included in Installment.
• Re-charge Actual Costs.

Over Budget Rule. Specifies the rules when service budget is exceeded. Options:

• Not applicable
• Charge to Customer with the next invoice
• Charge to Customer when cost incurred
• Expense
• Block.

Include by Default. Specifies if service is included by default or with options to include or exclude. Options:

• Mandatory. Service is mandatory and cannot be excluded.
• Opt-out. Service is included by default but can be excluded.
• Opt-in. Service not included by default but can be included.

Service Applies: Specifies whether the service applies to each asset or once per contract.